JOB DESCRIPTION
GENERAL OVERVIEW
The project manager job description clearly communicates the essential tasks and requirements of the project manager role. The nature of the projects under the project manager's control will vary but the core activities and competencies required for successful project completion are standard to the project management function.
Job Title: Project Manager
Job Classification Number: D 4
Dept. / Project: Project Management Group (PMG)
Job Family: Operations
WORKING RELATIONSHIPS
Reports Directly to: COO
Reports Functionally: PMG
Direct Reports: Engineering Lead, Contracts Administrator, Project Engineer, Procurement Manager, Quality Leads, Safety Leads, Project Controls
REGIONAL/COUNTRY/PROJECT SPECIFIC INFORMATION
TBC
MAIN PURPOSE OF THE ROLE AND JOB OBJECTIVES
The job objective is to create and maintain an attitude of leadership towards the project team with respect to overall management activities (including quality assurance, engineering, procurement, planning and controls, construction management, pre-commissioning, industrial labour relations and safety) to achieve a quality project, while respecting the established budget and schedule objectives.
To ensure the effective progression of a project from initial contact with a client to final account in order to achieve the company's objectives in relation to service, profitability and development with a direct and functional authority over all aspects of the progression of designated projects. Responsible for the successful completion of a project within time and budget, key objectives include, but are not necessarily limited to:
• Leading the team and execute the project in accordance with prescribed Safety standards.
• Leading and execute the project in accordance with prescribed Quality standards.
• Assuming the role as single point of contact for the client.
• Efficient resource management.
• Develop and establish creative ‘fit-for-purpose’ technical solutions that enable successful completion of a project within time and budget with the resources available in order to maximize reputation and profitability.
• Responsibility for your team, equipment, third party involvement and procurement for the project.
• Provide regular reports as required internally and externally ensuring stakeholders are properly informed in a timely manner.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
Key responsibilities include for the successful planning, execution and closing of a project. In doing so, the role is responsible for applying the appropriate knowledge, skills, tools and techniques to efficiently manage the different project processes. These are listed below:
Organization and Planning
• To prepare an organization chart for the project and to assign personnel to those positions, reporting directly to the Project Manager.
• To initiate the preparation of the project master schedule, establishing the critical milestones and the relationship between the major activities.
• Develop full scale project plans and schedule project timelines ensuring appropriate tools are in place to track project deliverables.
• Lead planning and/or implementation of projects with assurance of the highest quality standards.
• To initiate the preparation of the definitive capital cost estimate which, following Client's approval, will become the project control budget.
• Manage project resource allocation.
• To direct the preparation of the Project Instructions Manual, describing the procedures for the management and the execution of the project.
• To establish the manpower planning for the project team and corresponding services budget.
• Responsible for the assembly and coordination of project staff; for their technical or functional development, performance during the projects.
• To direct the preparation and to review the job descriptions for each of his direct subordinates and to ensure that they, in turn, do the same for each of their subordinates.
• Facilitate the definition of project scope, goals, tasks, deliverables and resource requirements; resolve or assist in the resolution of conflicts within and between projects or functional areas; develop methods to monitor projects or area progress; and provide corrective supervision if necessary.
• To train and assist his direct subordinates in their personal development.
• To evaluate the performance for each of his direct subordinates and to ensure that they, in turn, do the same for each of their subordinates.
• Enhance the working relationships amongst project team members, and with the Client team, by carrying out appropriate team building and information sessions during the course of the project.
Business and Project Controls
• To ensure that the contractual obligations towards the Client are carried out in accordance with the terms of the services contract.
• To ensure that the project objectives of quality, cost and time are clearly defined, communicated and met.
• To ensure that the terms of Sustainability, Health, Safety and Environment (HSE) are respected.
• To ensure that the relations with public authorities and professional associations conform with the laws and codes of ethics.
• To manage the progress of the work (engineering, procurement, planning and controls, construction and pre-commissioning) by delegating responsibilities and authority to direct subordinates.
• Constantly monitor and report on progress of the project to all stakeholders by presenting reports defining project progress, problems and solutions
• Implement and manage project changes and interventions to achieve project outputs
Quality
• To ensure that the quality assurance procedures and program are prepared in the initial phase of the project and that the audits are carried out in accordance with the established QA program.
• To ensure that the standards, criteria and procedures for quality control are established, communicated and followed by each discipline (engineering, procurement, planning and controls, construction and pre-commissioning).
Operations
• To establish and maintain objective communications and relations with the members of the Client teams in order to ensure mutual satisfaction in the execution of the project.
• Interact regularly with existing or potential clients to determine their needs and to develop plans for improving delivery. Advocate on behalf of clients and represent clients' needs as appropriate to senior management. Work cross-functionally to solve problems and implement changes.
• Ensure the Managers of Engineering, Procurement, Project Controls, Construction Management and Pre-commissioning have the necessary qualified personnel to accomplish their respective duties in accordance with the Project Instructions Manual and the project objectives.
• To participate in the analyses and evaluations of solutions to technical problems, as well as in the technical and commercial evaluations of bids leading to contract award for purchase orders and construction contracts required for the execution of the project.
• To visit regularly the construction site and the fabricating shops where major equipment is being fabricated in order to communicate the supporting interest of the project management team in the quality and timely execution of the work.
• Ensure the HSE program is prepared, reviewed and accepted in the early weeks of the project in order to establish a climate favouring productivity and safety both in the office and at the site.
• To ensure that the company achieves its budgeted profit in carrying out the project, all the time meeting the Client objectives for the successful execution of the project.
• Managing the day-to-day basis working, utilisation, implementation and technical consultants engaged on client assignments. Management of the whole project from ensuring the correct turning up of the material before the beginning of a job to explaining the work and activities.
• Provide direction and support to project team
• Maintain standards of HSE and comply with Company’s Health, Safety & Environment Management System requirements. Take reasonable care of one’s own health and safety and that of others in the workplace. Follow and maintain Company standards of Quality in accordance with Company Quality System requirements.
• To establish and maintain a climate favourable to the application of ethical and professional practices in the choice of bidders and in the evaluation of bids from suppliers and contractors for the construction of the project.
Compliance
• Embrace and champion company values
• Coordinate the provision of information to external auditors for the annual audit
• Monitor Company commercial exposure and compliance with any covenants/pbligations
• Comply with company Levels and Limits of Authority as they apply to your role
• Follow and comply with Company, Project and Commercial Functional procedures.
HSE and Quality
Maintain standards of HSE and comply with Company’s Health, Safety & Environment Management System requirements. Take reasonable care of one’s own health and safety and that of others in the workplace. Follow and maintain Company standards of Quality in accordance with Company Quality System requirements.
KEY COMPETENCIES
• Critical thinking and problem solving skills
• Planning and organizing
• Decision-making
• Excellent Communication skills
• Motivational skills, influencing and leading
• Delegation
• Team work – team building
• Negotiation and relationship building
• Conflict management and resolution
• Adaptability
• Stress tolerance
• Organizational effectiveness
• Performance management
• Diversity appreciation and staff development
• Sense of urgency
EDUCATIONAL REQUIRENENTS, SKILLS AND PREFERRED EXPERIENCE
• 15+ Years working experience with at least 8 years in a similar role.
• Degree qualification in relevant engineering discipline and/or project management or equivalent
• Relevant language beneficial
• Extensive project management work experience in a comparable position
• Willingness to travel and work abroad.
• Ambition to take on a management position and transfer your knowledge to others.
• A team player who is focused on getting results and who has strong analytical skills.
• Knowledge of both theoretical and practical aspects of project management
• Knowledge of project management techniques and tools
• Direct work experience in project management capacity
• Proven experience in people management, strategic planning, risk management and change management
• Proficient in project management software
• Excellent communication skills – written and verbal – able to add value to customer relationships by distilling, summarizing, interpreting and communicating information to facilitate its usefulness.
• Thorough commercial awareness, detail-oriented with the ability to process the ‘big-picture items.
• Strong planning and organizational skills with the ability to prioritize and maintain deadlines.
• Analytical skills associated with developing and utilizing performance measures and cost savings.
• Conversant with operating in a ‘Functionally’ structured organization.
• Ideally experienced in water sector.
IT Skills:
• Demonstrated Advanced level of proficiency with Microsoft applications (including but not limited to Outlook, Word, Excel, Access, PowerPoint) for the purpose of word processing, presentations, spreadsheets and information retrieval.
People Skills:
• Ability to influence, mentor, and build relationships.
• Superior interpersonal, organizational, analytical, managerial and communication skills.
• Good negotiating skills to be able to work with customers (both internal and external) to meet business and / or project objectives.
• Ability to lead and motivate a team to ensure all Project commercial and contractual risks are mitigated and all opportunities exploited.
• Experienced in managing and leading a multicultural group/team with the ability to work as a member of a cohesive team.
PERFORMANCE OBJECTIVES - EXPECTATIONS
Performance will be measured by reference to standards of performance agreed upon with your line manager as per procedure and the following factors:
• The quality of services provided to the Client
• The profitability of the project
• The quality of the labour relations maintained at the construction site
• Performance related to safety
• The quality of the relations with the Client Project Manager and with his direct subordinates
• The control of the project budget and schedules
• The personal development of his direct subordinates.